A successful transition to a new office requires advanced planning. It can get complicated and costly if you don’t do it right. Upgrading to a new space is exciting, but jumping the hurdle without help can keep you from enjoying the experience and could add unnecessary stress. 

Like moving a home, transitioning to a new office is a large endeavor, and there are a lot of small details that you may overlook. Offices often have large, heavy equipment, cumbersome furniture, and a large amount of office supplies you may not account for. If you are looking to simplify your transition to a new office without any headaches or unexpected hiccups, follow these packing tips to ensure your preparedness for moving day. 

Transitioning to a New Office Requires Planning

Transitioning your old office into a new space requires careful planning and forethought. Depending on the size of your office, it could be helpful to allocate responsibilities by room and by the department strategically. Additionally, you may want to consider how you’d like things packed and in what order. Most importantly, assign due dates for when you would like specific items packed because you may be using some things more than others until your move. Here are a few key points to consider in general while moving.

Don’t Wait Until the Last Minute

You want to avoid doing things last minute because you generally have more stuff than you realize. This could result in unorganized, damaged items that you have to deal with in your new space. Encourage your employees to pack their own items little by little to minimize the packing to-do list.

Make a Setup Plan

You may want to consider making a detailed plan regarding where and how you will place old office supplies in your new office space. Deciding the most efficient way to layout your new office space could take time. Instead of wasting resources, make sure that what you want to bring fits in the dimensions of your new office space, and throw away anything that you never use. 

Budget Moving Expenses Ahead of Time

Planning your move and setting up arrangements could take several months before you jump in. Budgeting is important so that you are not surprised by any financial costs during the process. Here are a few questions to consider: 

  • Do you need to store some things before your move? 
  • Do you need furniture reinstalled?
  • Do you need help with your IT disconnection and reconnection? 

Answering these questions before your transition to a new office can save you time and money in the long run. 

Labeling Your Boxes Saves You Time in Your Transition to a New Office 

Labeling every box in the moving process is essential to save you time later, to ensure that you have a smooth transition and so that your employees have all they need to do their job once they are settled in. Take the time to label boxes clearly and keep a spreadsheet to keep track of them. 

This will also help the organization of your new office space once you have fully transitioned to the new space. Also, making a list of all of your boxes and their contents is an extra step you can take to make the process even easier.

Update Your Address to Your New Office Location 

Start updating your address to the new location as soon as you know your move-in date for orders that are important to the daily functioning of your office. Update your address on your website, your business cards, and other places as needed. 

It’s also important to consider updating your social media pages, your clients, and possibly your suppliers. This way, your new transition will be seamless. The extent of this step depends on how much of your business involves customer visits or objects entering and exiting your office. If you have a lot of product moving or daily visitors, take action on this step as soon as you possibly can.

Hire a Moving Company to Simplify Your Transition to a New Office

The best way to simplify the transition to your new office space is to entrust American Moving and Installation Inc. with all of your moving and storage needs. Since 2009, we have worked with clients from various sizes and industries, including Fortune 500 corporations in the Greater Boston area. We are a woman-owned, commercial moving union company with over 60 years of collective experience. Our team will be your one-stop-shop for taking care of every detail, from move management, IT disconnections/reconnections, moving services, and storage. 

Our first priority is to provide your business with the highest quality moving services while staying within your budget. Let us take care of your office transition so you can focus on celebrating your new office location. Call us at (781) 878-8000 or fill out our contact form for a free quote today.