Business relocation strategies are essential to the success of any office’s moving days. Packing without prioritizing can lead to disorganization and lost productivity. It is necessary to consider how packing can be done effectively and efficiently for a business while also ensuring an easy and smooth transition. At American Moving & Installation, our woman-owned commercial moving union company helps corporate offices move to a new location and helps ensure they are up and running. Moving an office can bring challenges and might even feel chaotic; however, there are a few packing priorities to consider during your office move.
Prioritizing Your Business Packing Needs While Relocating
When it’s time to move your company, strategizing and planning how to pack will help you avoid mishaps, lost office items, disorganization, and the frustration of getting your team members on the same page. Here are five packing priorities to consider during your office move.
1. Schedule and Plan Your Packing
The most critical priority for packing before relocating is planning and scheduling your packing days, moving days, and setting deadlines. Let your employees know when they should pack up their items, clear out common spaces, and what goes where in the meantime. Poor productivity and organization can delay the moving day and extend downtime without this organization.
Moving days can become hectic with many tasks to check off. Some of your employees may be set up and getting started in your new location, while you may instruct others to stay and ensure everything has been prepared and ready to go at the old office. However, not all your items should be packed simultaneously or left until the end.
Here are items that should be packed first or at the midpoint:
- Office decor
- Desk items
- Other items/supplies not needed in a daily routine
Here are items that should wait until the end or on moving day:
- Most furniture and equipment.
- Any technology such as phones, computers, faxes, and other electronic devices.
Following these packing tips can help your moving days be more efficient. Breaking up the packing and organizing before your deadlines will ease the transition. With planning and structure throughout the process, you and your employees will feel at ease and under less stress to get everything done at the last minute.
2. Create a Backup for All Important Documents and Files
Another priority that many businesses should consider for their commercial office relocation is to create a backup for all their essential documents and files. Information files, client lists, and digital assets are all necessary to the success of any business. Without backup files or storing your data in more than one location, you may risk losing your data.
Having more than one way to access your files can help your transition during a move. Keeping your IT department in the loop about moving days and milestones that need to be reached until then will help prepare your business to get up and running at the new location.
3. Handle Your Furniture Appropriately during the Move
For furniture that needs to be disassembled or packed carefully, you must set time aside to pack and reassemble. Most furniture in an office is part of a daily routine, so loading and unloading furniture is typically done on the day of the move. Here are some tips for moving furniture and making the setup at your new location more convenient.
- Take pictures of the furniture and how it is set up.
- Empty all drawers and place items into labeled boxes.
- Label all the parts and items accordingly to avoid mix-ups with other furniture.
Depending on your office setup, you may have a variety of furniture, equipment, and supplies. Traditional office furniture can include desks, chairs, tables, storage bins, and cabinets. If you have specialty furniture and equipment, you may have to delay the packing and move for this until the day and week of your move. Hiring specialty movers and professional commercial moving services can help you safeguard your furniture and equipment to keep you on track for moving.
4. Employee’s Personal Items and Shared Spaces
Notifying your employees when to have their items packed up and prepared will help your relocation. On top of maintaining productivity in their everyday tasks, your employees will need time to get their desks organized and prepared to get set up in a new location. Taking pictures of your current office, employee workspaces, and what shared spaces look like will help your teams get acclimated to the new area.
When packing, you can prioritize employee desk items such as pictures, decor, plants, calendars, and personalized organization methods. Anything not essential for daily use is best packed significantly before moving day and organized into labeled boxes for easy access at the new office. Waiting until the last minute for non-essential items can delay productivity throughout the move and cause delays. Shared spaces such as break rooms and common appliances may be left until the end, except for items that are not everyday essentials for an employee’s workday.
Hire a Professional Moving Company to Lessen Your Office Relocation Workload in Boston and Cambridge
At American Moving & Installation, we’re a certified woman-owned partnership nationwide. We are proud to help businesses of varying industries with moving, installation, warehousing, and storage services throughout the Boston and Cambridge area. We can be your one-stop-shop for all of your commercial moving needs. Call American Moving & Installation at (781) 878-8000 or fill out our contact form to schedule a call with our commercial moving union company that brings over 60 years of collective experience to your moving needs.